Gift Aid Manager by Orchard Software. Gift aid and membership database for small to medium sized charities and organisations


Product History

Gift Aid Manager was first launched in August 2000 for recording gift aid donations and making repayment claims. In 2002, an additional membership module was added at the request of several users, which extended the functionality of the program to become a membership database.

Version 3.3 was launched in 2007 which upgraded the program to run in Microsoft Access®2007 and reflected the changes made by HM Revenue & Customs to Gift Aid claim periods and forms.

Version 3.4 was released in June 2008 following the introduction of Transitional Relief.

Version 4.0 was released in June 2011 with several new features and the latest gift aid claim form.

Version 5.0 was released in April 2013 following the introduction of online gift aid claims and the Gift Aid Small Donation Scheme.

Version 5.2 was released in April 2015 to incorporate changes made by HMRC to online gift aid claims plus a postcode validation feature to improve the claim submission process.

Version 5.3 was released in May 2016 with several enhancements.

Version 5.4 was released in October 2017 to reflect changes to the HMRC Government Gateway plus a function to delete old data, in accordance with the Data Protection Act.

There are currently several hundred users of the software ranging from small organisations to national charities. Users include churches, cathedrals, scout and guide groups, health organisations, animal welfare charities, museums, educational establishments, counselling centres, housing associations etc.


System Requirements

Microsoft Access® is the database program that Gift Aid Manager runs in. Microsoft Access® is part of the Microsoft Office® suite of programs and therefore data can be easily integrated with Microsoft Word® and Excel®. You do not have to purchase or already have Microsoft Access® installed on your PC as a free runtime edition of the program can be downloaded from Microsoft's website.

System Requirements

To run with Microsoft Access® 2016:

Windows 7 or 8 or 10



Customer Comments

"I am so pleased with this product and have recommended it to other charities I have been involved in and was so pleased about how easy it was to claim Gift Aid back on our subscriptions. My trustees are thrilled." Lucy Tetlow, Save-A-Child

"...I have found it really easy to use and has so far been immensely helpful for our group...the software calculated our gift aid entitlement in less than a few seconds compared to what took me 2 Sunday afternoons to go through.  Wonderful !!!"
Paul Thompson, Footlight Youth Theatre

"I was impressed as it's so user friendly"
Pradeep Verma, St Saviour Church

"...great bit of kit!!"
David Crawshaw, Friends of Long Sutton Church


"Thank you again for your terrific customer service!"
Leslie Grant, Chobham Scout Group

"The programme did a good job for us last year and I am sure will continue to serve us well."
Don Axcell, Christian Police Association (UK)


"The service I have received from you has been absolutely brilliant and I would certainly have no hesitation in recommending your service to others."
Gill Rosser, Afirm-India


"Gift Aid Manager really does help when it comes to preparing the tax reclaims - it saves me hours of work." 
Rob Nightingale, Harvest Christian Fellowship